QuickBooks®Services

Patricia Hendrix, Owner & Principal of Ten Key Business Solutions, Inc., is a certified QuickBooks® ProAdvisor. This certification acknowledges her high level of expertise in the QuickBooks® accounting system and offers Ten Key clients a variety of advantages including discounts on QuickBooks® products & supplies, as well as fast access to QuickBooks® Technical Support and Customer Service. Choose below from a variety of services for a full description.

	Installation & Setup
	Conversion from Quicken or other financial software
	Periodic review of data for continued accuracy
	Year End Processing
	Data Entry
	Payroll Preparation
	Off-Site, Off-Internet QuickBooks® Data Backup Service
	QuickBooks® Product Discounts
	Discounts on QuickBooks® Supplies & Forms
	Free Demo Copies (15 uses) or fully functional QuickBooks® 2002 software
	Technical Support - Telephone, On Site, Remote Internet
	Training - On Site, Remote Internet

QuickBooks® Installation & Setup Installing QuickBooks® is relatively straightforward. If you have ever installed software before, you should have no problem installing QuickBooks®. If, however, you run into questions or have never installed software, we suggest you give us a call for some assistance. Setting Up Your QuickBooks® Company File is more challenging. It is far more cost effective to have a Ten Key QuickBooks® ProAdvisor set up your company file initially before you begin entering transactions than to have them find and fix mistakes later on. We recommend that you set up an appointment with our ProAdvisor to configure your company file as soon as the installation is complete. Ask us how you can save a lot of time by filling out a Company Setup Form prior to your appointment. QuickBooks® Conversion from Quicken or other financial software Contact Ten Key for Data Conversion to QuickBooks® On-Site ProAdvisor Fee $95/hr Contact Ten Key to setup Periodic Review of your data On-Site ProAdvisor Fee $95/hr 770-475-1477 Inquiries@Ten-Key.com   Quicken is primarily designed for home use and it doesn't meet the needs of running a business very well. When converting to QuickBooks®, the Quicken accounts do not always transition straightforwardly. Other financial software packages have varying functionality. Most can be converted to QuickBooks®, but not all. We recommend if you are converting, to setup an appointment with a Ten Key ProAdvisor for assistance. If you are upgrading from a previous version of QuickBooks®, the transition is relatively painless. Be sure to make a backup of your old file before proceeding, just in case! QuickBooks® Periodic Review of Data Many people like to enter their daily transactions, but remain concerned about the accuracy of where those transactions are posted. Ten Key's QuickBooks® ProAdvisor will review your books on a monthly, quarterly, and annual basis to keep your information accurate all year long. This review can take place at your office if you're in the Atlanta metro area, or remotely over the Internet. This is a good time to have your bank & credit card statements, interest statements from loan providers, and any other financial information available. Reconciling these accounts is part of the review service provided by Ten Key. Keeping your data clean throughout the year helps you budget and accurately analyze your business, and also saves you money at tax time since your accountant will not have to make corrections to your data. QuickBooks® Year End Processing Contact Ten Key to setup Year End Processing On-Site ProAdvisor Fee $95/hr Bookkeeping Services Bookkeeper Fee $50/hr Payroll Preparation Services $50/hr Off-Site, Off-Internet Data Backup $5.00/backup pre-paid monthly 770-475-1477 Inquiries@Ten-Key.com   Depending on your business and how you use QuickBooks®, various process may need to be run at the end of your fiscal year and at the end of the calendar year. A Ten Key ProAdvisor can step you through the processes or do them for you. Clear pre-paid expenses and accrued liabilities Reconciling bank & credit card statements Reconciling principal & interest loan accounts Enter & record depreciation Record disbursements Record journal entries Take & compare inventory & enter Inventory Adjustments Print Year End Reports Year End Backup and Storage QuickBooks® Data file compression or new file setup (optional) Limit access to company file, Set Closing Date Budget Analysis & Setting up new year's Budget Order supplies and tax forms Update payroll tax table Pay Payroll taxes & liabilities Print W-2, W-3, 940, 941 & 1099 Forms QuickBooks® Data Entry There are many small business owners who want to spend their time and energy providing their product to their customers. Accounting for them is a time consuming hassle. For these clients, a Ten Key bookkeeper will enter their daily transactions including invoices, customer payments, deposits, bills, bill payments, checks and timesheet entries. This service is provided on-site (in metro Atlanta), off-site or remotely over the Internet. Arrangements must be made to obtain paperwork from which data is entered. QuickBooks® Payroll Preparation Payroll Preparation Services are available for clients who want to maintain their own payroll and subscribe to the QuickBooks® basic payroll, which is tax table service only. Ten Key can prepare your payroll checks as well as your payroll tax forms and payroll tax liability payments remotely or on-site. We'll also handle new employees, changes in employee status, W-4 information and end of year payroll reports. This is the next best thing to having a payroll service! This service is not the same thing you get when you set up QuickBooks® Deluxe Payroll, or utilize a payroll service. In those cases, your payroll is processed remotely, they file all the forms for you and they incur penalties if they are late or incorrect. In the case of Ten Key Payroll Preparation Service, you maintain your payroll on your computer and it is your responsibility to send in the forms and pay your liabilities on time. Ten Key will setup the payroll module, create & print payroll checks, create & print payroll liability checks, print W-2's, maintain employee information and basically do all of the QuickBooks® entry. It remains your responsibility to send your forms and payments in on time. Off-Site, Off-Internet QuickBooks® Data Backup Service Backing up your data is a critical part of running a business, yet many businesses do not have a regularly occurring backup procedure. If you backup to your hard disk and your hard disk crashes, you lose your data AND your backup. Backing up to floppy takes a long time and it's easy to get the disks mixed up. It is also imperative that you have a recent backup stored off-site, away from the building you work in, or at least in a fire safe vault. If your building burns down, any backups stored in that building are gone. Intuit, as well as other companies, offer off-site backup services, but Ten Key's backup service is different. Other services store your data on an Internet Server, which leaves it somewhat vulnerable to hackers. Ten Key's backup service uses the Internet to "transport" your file, but then off-load's it to CD-ROM. This way, your data is unavailable to hackers, but in the event of an emergency, it is available to you. Your data is condensed and encrypted prior to sending which further safeguards it. Ten Key's Off-site backup services are intended to cover your off-site backup storage needs. We still recommend that you backup to your hard drive on a daily basis. Your Ten Key backup procedure can be automated to occur as often as you would like. We recommend at least weekly or biweekly, depending on the number of daily transactions.